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What We Do

Operations, Automated

XIIstarsAI builds the back-office systems most owners never get around to — onboarding, billing, hiring, records and the syncing between them. Start with one, or let us map the whole operation.

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Two people shaking hands to welcome a new client

Onboarding

Automated client onboarding — welcome sequences, document collection and kickoff scheduling that run themselves.

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Receipts and billing paperwork on a desk

Automated Invoices

Invoices, payment reminders and receipts triggered by job completion, time intervals or contract milestones.

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Interviewer reviewing a resume with a candidate

Hiring

AI-powered hiring: application collection, candidate screening, interview scheduling and follow-up handled for you.

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Analytics dashboard on a screen

CRM Setup & Management

A CRM built around how your business actually works, with contact and data entry automated and records synced.

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Rows of labelled archive files

Records & Documentation Management

Business records, files and documentation centralized and auto-organized, updating themselves as new info arrives.

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Hands typing data on a laptop keyboard

Data Entry & Sync Automation

AI-driven syncing between forms, CRM and invoicing that ends double-entry, cuts errors and frees hours weekly.

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Questions first? Call +1 512-921-5489 or email jessbarrera17@gmail.com.

Contact

Let's Talk About Your Operations

Send a message with what is eating your admin time and Jessica Barrera will reply personally with where automation would help most — and a free quote.

Send A Message

Prefer email? Write directly to jessbarrera17@gmail.com.